HOW TO VOLUNTEER as a TEAM COACH, TEAM ENGINEER MENTOR, Team Supporter, or for a specific event role.
Food LoveDuring competitions, f
ree food and refreshments are provided to volunteers all day, and volunteers get a Certificate of Appreciation.


   You can also see the PDF,  FIRST_Volunteer_Registration_Step_by_Step.PDF,   attached to the bottom of this page.

1. Create an account on the FIRST website. {email, name, date of birth, password}

2. Check your email and click the link to ACTIVATE your account / Get "Email Confirmed" message.  {"Thank you for joining the FIRST Community..." }

3. LOGIN at https://login.firstinspires.org. {email, password}

4.  Once logged in, see your DASHBOARD 
     You will see the Image # 1 below:

     4.a. Select the VOLUNTEER REGISTRATION TAB
     4.a. 1. To be a Coach or Mentor, select "WORK WITH A TEAM"    {Dearborn, Michigan}  See second image below.
                Team Mentor or Team Coach (Mentor Manualweekly team meetings, project guide: goals, design, build, program, test, revise, compete) 
                If you are a Ford Engineer, please Mentor a team by emailing Kidada Simmons or Renee Newman 
                with your Ford email address and we will apply for a team grant
                for teams that are mentored by a Ford employee.
                Ford rewards employee participation in FIRST Robotics, so please notify Ford of your commitment to Mentor a Dearborn team. 
                Ford's Support of FIRST Robotics (STEM)
                Ford Support of FIRST Robotics (STEAM)
                  --- A new window will launch, to compose an email to the regional contact, who will ASSIGN you to a Dearborn team, based on your skills. 
                  --- Select the level of the team:
                       Lego League Jr (age 9-10); Lego League (age 9-14); FIRST Tech Challenge FTC (age 12-18);  FIRST Robotics Comp. (age 14-18).
                  --- In the text box, describe your skills, talents, job, and employer, so the rep can advise you on the best role. 
                  --- A FIRST Rep or Team Coach or Mentor will email you {Tammy Damrath, Kidada Simmons, or Renee Newman}

     4.a.2.  Or select, VOLUNTEER AT AN EVENT {FTC / FIRST Tech Challenge, Dearborn FTC Qualifier, December 8 - 9, 2017} 
                 --- Volunteer at an Event ---->  Search for an Event ----> Select FTC / United States / Michigan / 48126 ---> SEARCH   
                 --- Click on the banner listing the Dearborn event on December 8 - 9. See third image below.
                 --- Complete the demographic information, and agree to Terms & Conditions, Youth Protection Policy, and Code of Conduct. -> "Profile Saved"-> 
                 --- Complete Volunteer Information: history, skills, limitations, allergies, diet, shirt size, emergency contact, -> NEXT --> VOLUNTEER APPLICATION
                 --- "Step 1 of 3:" Complete info on event, dates, times, roles (jobs), preferences. 
                 --- "Step 2 of 3:" Choose Team Affiliation {enter #10803 for McU-Bots} --> ADD --> COMPLETE  
                 --- Confirmation --> APPLICATION RECIEVED -->  BEGIN YOUTH PROTECTION SCREENING --> see image #4 below
                                                                                                       Extra help:  Youth Protection Screening Step-by-Step PDF 
                 --- Agree to Background Check on Partner Site {Optional SSN, optional $8 fee, 2-5 days for clearance} 
                 --- Verified Volunteers site: create new account with email, date of birth, and zip code ---> NEXT
                     --- Create: username, password, confirm password, set security questions, agree to privacy and terms ---> CREATE ACCOUNT 
                     --- "Welcome to Verified Volunteers! FIRST requires a background check. Click GET VERIFIED to proceed.
                     --- "4 Steps:" Step 1: Enter name, date of birth, gender, SSN (or check no SSN), and contact info. --> CONTINUE
                     --- Step 2: Enter address, and time at address. --> CONTINUE
                     --- Step 3: Concent to rights, disclosure, e-records, e-signature. --> CONTINUE
                     --- Step 4:  Confirm info, maybe pay the $8 fee, maybe get Fast-Pass for $4. --> SUBMIT ORDER
                     --- "Congrats! Order #. Go to My Profile."

 Image #1 Dashboard
Dashboard  
Image # 2DASHBOARD > WORK WITH A TEAM
Work With a Team

Image # 3  DASHBOARD > VOLUNTEER AT AN EVENT
First Search for Dearborn Team, then Select Dearborn FTC Event on Dec. 8-9, 2017.

Image #4  DASHBOARD > VOLUNTEER AT AN EVENT > >> BEGIN YOUTH PROTECTION SCREENING
Safety Check


5. VOLUNTEERS are ASSIGNED through the FIRST  Volunteer Info Matching System (VIMS)                                                                                           
              a. Once you complete VIMS and get school security clearance, you'll be assigned a job by the Volunteer Coordinator.
              b. If your job requires certification in Schoology, please follow the instructions on the lower part of the  Job Training Page
              c. The Volunteer Coordinator will email you and will make sure you have everything you need to participate confidently.   
              Thank you for supporting our kids!

Volunteer graphic


Volunteer Coordinators
McUbots Robotics Team Teacher-Leader: Kidada Simmons
Event Volunteer Coordinator: Renee Newman
McCollough-Unis School Principal/ Facilities Coordinator: Chadi Farhat


EVENT
Event Coordinator: Kidada Simmons
Volunteer Coordinator: Renee Newman
FIELD TECH
FTA* 
FTA-in-training
FTAA (1)
FTAA (2)
CSA 1 (Technical Help): Bhavna Khetan, exp. CSA, Northville
CSA 2 or CSAA: Ashna Khetan M (14, exp. CSA/FTA) Northville
SCORERS
Lead Scorekeeper
Scorekeeper 2
ANNOUNCERS
MC
Game Announcer
Game Announcer
REFEREES
Head Referee*
Referee 1
Referee 2
Referee 3
Referee 4
INSPECTORS:   7:30 AM - 10:15 AM 
Lead Inspector*
Inspector 1
Inspector 2
Inspector 3
Inspector 4
FIELD
Field Manager
Field Reset
Field Reset
Field Reset
Field Reset
Lead Queuer Field 1
Queuer Field 1
Queuing Runner 1
Lead Queuer Field 2
Queuer Field 2
Queuing Runner 2
PIT
Team Registration
Team Registration Asst.
Pit Admin Lead
Pit Admin Support
Safety Glass
Safety Glass
Practice Field Attendant
EVENT SUPPORT
Audio Visual
DJ
Photographer
JUDGES: At least 2 per room
Judge Advisor
Judging Assistant
Judge 1
Judge 2
Judge 3
Judge 4
Judge 5
Judge 6
Judge 7
Judge 8
Judge 9
Judge 10
Judge 11
Judge 12
Field Match Observer
Judges Room Asst.- 1
Judges Room Asst - 2
Judges Room Asst.- 3
Judges Room Asst.- 4
Judges Room Asst.- 5
Judges Room Asst.- 6
Judges Runner - 1
Judges Runner - 2
GENERAL:  6:30 AM - 8:30 PM
Floater 1 (Loading; crowd control): Catherine Morrison (Dbn. Sch.) 6-8am
Floater 2 (Load in/out; crowd control)
First Aid
Volunteer Check-in
Facilities Coordinator (can be EC): Chadi Farhat, Unis Principal
Hospitality/Food Coordinator: Miriam Farhat, Dbn. Schools
Concessions Worker
Concessions Worker
 Volunteer Resources

Green Gear Icon FIRST Volunteer Information Matching System VIMS
      ---all volunteers must register in VIMS to get clearance

Green Gear Icon  Volunteer Jobs and Descriptions   Short List of Jobs

Green Gear Icon   Volunteer Jobs and Job Training Resources

Green Gear Icon  Consent and Release Form 
      Required for all event participants.  
      (Team members, Coaches, Mentors, Judges, and Volunteers)

Green Gear Icon  Conflict of Interest and Disclosure Statement 
      Required form for specific Volunteer roles.


FIRST Volunteer Policies and Procedures

Adult volunteers do trained jobs (age 18+), like Judge, Referee, Inspector,    
     Scorekeeper, Master of Ceremony, IT, Event Coordinator, Announcer, Field).

Young Adult Volunteers (age 13+) can do non-technical jobs
     (concessions, crowd control, safety, hall monitors, give directions,
      runner, assistant).

FIRST Volunteer Code of Conduct

FIRST Volunteer Bill of Rights

FIRST Volunteer Customer Service Training

Explanation of FIRST Volunteer Forms & Policies 
Chart outlines how to process volunteer forms. 

FTC Guide for Volunteer Coordinators


Walk-On Event Volunteer Policy and Application Form 
Required for Volunteers. not previously assigned in VIMS.


Medical Incident Report Form 
For medical incidents that occur at events.


Non-Medical Incident or Safety Concern Report Form
For non-medical incidents that occur at events.

Volunteer Organizational Chart  (click image to enlarge)

FIRST FTC Robitics Event Volunteer Chart


Subpages (3): Recognition Roles Training
Ċ
Renee Hamilton-Newman,
Oct 18, 2017, 3:59 PM